Job Description - Administrative Assistant 3 (37461) (25140618)

Position Title:

Administrative Assistant 3 (37461) - (25140618)

To be considered for this position you must complete the state application and attach all required documents through the Montana State Careers site at www.statecareers.mt.gov

The Montana Department of Public Health and Human Services (DPHHS) has a career opportunity within the Early Childhood & Family Support Division, Family & Community Health Bureau.

The Program Assistant provides administrative support for the new Montana Obstetrics and Maternal Support (MOMS) grant focused on decreasing maternal mortality and morbidity through the use of telemedicine. This position is located in the Family and Community Health Bureau. Responsibilities include: 1) Attending meetings, taking notes, and transcribing minutes; 2) Contract monitoring of timelines, multiple funding sources, and reporting requirements; and 3) Reviewing and monitoring budget expenditures and preparing budget reports for management review.

Why Join DPHHS

Our mission at DPHHS is serving Montanans in their communities to improve health, safety, well-being, and empower independence. By joining our department, you will have the opportunity to perform meaningful work in public service to our state and its residents.

The State of Montana's comprehensive benefits package includes healthcare coverage, retirement plans, paid vacation, sick leave, and holidays, work/life balance, and eligibility to participate in the Public Service Loan Forgiveness (PSLF) program. In addition, DPHHS is the largest state agency with a wide range of advancement opportunities whether you are joining the workforce or have several years of experience.

Qualifications for this Career Opportunity

Knowledge of office management.
Effective decision-making and problem- solving skills.
Exceptional customer service skills.
Meet minimum qualifications:
- High School diploma the equivalent.
- Four years office management, administrative support, or program coordination experience.
- Other combinations of directly related education and experience may be considered on a case-by-case basis.

How to Apply

To be considered for a DPHHS position, submit the following required documents with your application on the State of Montana Careers website. When submitting the required documents, you must check the "relevant document" box to ensure your attachments are uploaded correctly to your application for this position.

Cover Letter
Resume
References

Successful applicants will be subject to background checks relevant to the position and must pass reference checks before an offer will be extended. DPHHS is an equal opportunity employer. Women, minorities, and people with disabilities are encouraged to apply. For a copy of the full job description or if you need a reasonable accommodation in the application or hiring process, contact DPHHS Human Resources listed below.

Additional Information

This position may be eligible for partial telework within the state of Montana. Specific conditions will be provided by the supervisor and must adhere to state policy.

This position is open until filled with frequent screening of applicants.

Applicant Pool Statement: If another department vacancy occurs in this job title within six months, the same applicant pool may be used for the selection. Training Assignment: This agency may use a training assignment. Employees in training assignments may be paid below the base pay established by the agency pay rules. Conditions of the training assignment will be stated in writing at the time of hire.

Salary: $

21.72 - 21.72 Hourly Telework Eligibility: Telework Eligible (Full-time telework is not available. Telework schedule must be supervisor approved.) Benefits Package Eligibility: Health Insurance, Paid Leave & Holidays, Retirement Plan

Number of Openings

: 1 Employee Status: Regular Schedule: Full-Time

Job Type

: Standard

Shift

: Day Job

Travel

: Yes, 10 % of the Time

Primary Location

: Helena Agency: Department of Public Health & Human Services Union: Montana Federation of Public Employees

Posting Date

: Mar 12, 2025, 9:04:01 AM

Closing Date (based on your computer's timezone)

: Ongoing

Required Application Materials: Cover Letter, Resume, References

Contact Name: Shandee Cook Contact Email: shandee.cook2@mt.gov Contact Phone: 406-444-0962 The State of Montana has a decentralized human resources (HR) system. Each agency is responsible for its own recruitment and selection. Anyone who needs a reasonable accommodation in the application or hiring process should contact the agency's HR staff identified on the job listing or by dialing the Montana Relay at 711. Montana Job Service Offices also offer services including assistance with submitting an online application.

State government does not discriminate based on race, color, national origin, religion, sex, sexual orientation, gender identity or expression, pregnancy, childbirth or medical conditions related to pregnancy or childbirth, age, physical or mental disability, genetic information, marital status, creed, political beliefs or affiliation, veteran status, military service, retaliation, or any other factor not related to merit and qualifications of an employee or applicant.