Job Description - Administrator - Centralized Services Division (24143251) Administrator - Centralized Services Division - (24143251)
Note: Employees for the State of Montana must reside within Montana.
MISSION STATEMENT:
Empowering all Montanans through work and opportunity.
DLI CORE VALUES:
- Responsiveness
- Respect
- Integrity
- Excellence
- Cohesiveness
It's about the people and the impact we make in our communities every day. We are proud of our open, team-based, supportive, and collaborative work environments. Learn more about DLI here.
Watch this short video to see why people love working for DLI: DLI Employee Testimonials
BENEFITS:
Being able to enjoy the quality of life in the beautiful state of Montana is one of the benefits you will love about this opportunity! Our mountains, waterways and open spaces provide not only beautiful scenery but year-round recreational opportunities including hiking, camping, biking, fishing, boating, hunting, skiing and snowmobiling. Montana boasts a high-quality education system and a variety of entertainment including fairs, rodeos, and theaters. Read more about our great state here.
See our other incredible benefits here. These are some of our benefits just to name a few:
- Work/life balance with hybrid schedules or partial telework may be available within the state of Montana.
- 38 paid days off a year including vacation, sick leave and holidays.
- Military leave: You’ll get up to 15 days of military leave with full pay.
- Longevity raises with continuous service, as well as any negotiated market increases and state statutory raises.
- Health, dental, vision, life insurance coverage, flexible spending accounts, EAP - click here to learn more.
- Free telehealth and access to free employee medical clinics through our medical plan - click here to learn more.
- Choice between two retirement plans with an employer contribution between 8.73% - 9.07% of your annual salary. A third optional 457(b) deferred compensation plan is also available. – Click here to learn more.
- Public Service Loan Forgiveness- Employment with the State of Montana may qualify you to receive loan forgiveness- click here to learn more!
- Career progression, training opportunities and room for professional growth.
- State employee discounts at various businesses across the state.
*This position may be covered by a Voluntary Employee Beneficiary Association (VEBA)
JOB DUTIES:
As a member of the senior leadership team, the Centralized Services Division Administrator (CSD Administrator) works collaboratively to set strategic financial goals and objectives that align with the department’s overall goals and objectives. The position provides leadership, vision, direction, and management for the department’s centralized financial programs and services.
The CSD Administrator participates in the development and implementation of the department’s strategic planning and manages the integration of centralized financial services throughout the department and ensures the department’s compliance with state and federal financial statutes and regulations. This includes providing policy guidance and coordination for services such as budgeting, accounting, purchasing, mail, payroll and building management and maintenance.
The CSD Administrator is the primary liaison to the Governor’s Office of Budget and Program Planning and the Legislature for the purpose of coordinating the department’s budget planning and implementation. The CSD Administrator also serves as the primary liaison between the Department of Labor and Industry and the Department of Administration’s State Financial Services Division and General Services Division. These divisions implement and enforce statewide accounting and capitol complex services procedures and policies for all state agencies.
The position supervises the Financial Management Bureau Chief, the Accounting Services Bureau Chief and indirectly supervises mid-level supervisors within the Division. Overall, there are approximately 35 FTE within the managerial chain of command.
In addition to managing the financial operations of the agency, the CSD Administrator also directly supervises the Chief Administrative Law Judge for the agency’s Office of Administrative Hearings. This group provides impartial administrative hearings and provides dispute resolution services for a variety of programs across the agency.
As a CSD Administrator, you will:
- Authorize, determine, and manage the overall direction for strategic initiatives involving financial authorization and work plan for the agency.
- Propose, plan, and present organizational budgets, financial impacts, and reports to legislators, outside entities, and stakeholders.
- Determine, analyze, and authorize significant finances for projects on behalf of the organization involving external entities such as the federal government, counties, tribal and local governments, contracting firms, and others.
- Authorize and direct implementation of new or revised financial policies, standards, and procedures to comply with new or revised state and federal financial statutes and requirements.
- Present the budget for the department during a legislative session or to legislative subcommittees, testifying as necessary.
- Authorize budget expenditures, personnel changes, and other resources approved during legislative sessions.
- As a top-level authority, provides the agency’s response to legislative audits.
KNOWLEDGE, SKILLS AND ABILITES:
If you are the right person for this opportunity, you will have the following knowledge, skills or abilities:
- Organizational and management theories and concepts.
- Fiscal, program, administrative and personnel management principles and practices, including knowledge of governmental fund accounting.
- Governmental legislative process.
- The organizations interrelated with those of the state and federal agencies and the private sector.
- Analyze difficult problems and determine a course of action.
- Communicating effectively orally and in writing.
- Building rapport and establishing strong, cooperative working relationships.
- Identifying opportunities, assessing risks and benefits, using judgment; reaching consensus.
- Organize and provide general supervision to a diverse and highly specialized staff.
- Represent the agency in legislative hearings, before managers and officials of other agencies, committees, task forces, and other interactions requiring in-depth knowledge of agency obligations, authority, and functions.
- Provide leadership and follow-through to establish vision and implement strategies.
MINIMUM QUALIFICATIONS
Qualifications are a combination of education and experience equivalent to a Bachelor’s degree in public administration, business administration, economics, or a related field and two years of directly related experience in public administration, fiscal management, or a related field that includes at least two years of managerial and supervisory responsibilities. Other combinations of education and experience will be considered, for example, six years of progressively responsible experience in fiscal management that includes managerial or supervisory responsibilities.
HOW TO APPLY FOR THIS OPPORTUNITY:
A complete state application is not required; however, you will need to initiate the application and attach the resume, cover letter or other required documents at time of application to be considered for this position. Resume will auto fill the application, but the application will not be scored or reviewed.
Failure to attach the cover letter and resume will result in your application being considered incomplete and will not be considered further. Materials submitted but not requested will not be considered in the selection process.
Tip: When attaching your resume, cover letter or other required documents you must mark the attachments as “RELEVANT” or we will be unable to view your documents.
Required application materials:
- Cover Letter - In your cover letter, describe how your education, knowledge, and skills have prepared you for this position.
- Resume - include all work experience you have held that would help you qualify for this position, including duties, dates of employment.
Only online applications will be accepted. By applying online, you can receive updates and monitor the status of your application.
All documents for Veteran or Disability preference must be received or date stamped by the closing date. You will receive an email with instructions on how to submit such documents.
If you need an accommodation with the application process, please contact the HR office. Applicant Pool Statement: If another department vacancy occurs in this job title within six months, the same applicant pool may be used for the selection. Training Assignment: This agency may use a training assignment. Employees in training assignments may be paid below the base pay established by the agency pay rules. Conditions of the training assignment will be stated in writing at the time of hire. 61.40 - 61.40 Hourly Telework Eligibility: Telework Eligible (Full-time telework is not available. Telework schedule must be supervisor approved.) Benefits Package Eligibility: Health Insurance, Paid Leave & Holidays, Retirement Plan : 1 Employee Status: Regular Schedule: Full-Time : Standard : Day Job : Yes, 10 % of the Time : Helena Agency: Department of Labor & Industry Union: 000 - None : Dec 6, 2024, 3:56:41 PM : Dec 22, 2024, 11:59:00 PM Required Application Materials: Cover Letter, Resume Contact Name: Office of Human Resources | Contact Email: dliapps@mt.gov | Contact Phone: 406-444-7069 The State of Montana has a decentralized human resources (HR) system. Each agency is responsible for its own recruitment and selection. Anyone who needs a reasonable accommodation in the application or hiring process should contact the agency's HR staff identified on the job listing or by dialing the Montana Relay at 711. Montana Job Service Offices also offer services including assistance with submitting an online application.
State government does not discriminate based on race, color, national origin, religion, sex, sexual orientation, gender identity or expression, pregnancy, childbirth or medical conditions related to pregnancy or childbirth, age, physical or mental disability, genetic information, marital status, creed, political beliefs or affiliation, veteran status, military service, retaliation, or any other factor not related to merit and qualifications of an employee or applicant. | |
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